Modules

Knowledge Management

Centralized repository to organize, store, share and rate organizational knowledge with employees and stakeholders.

Reference

• Preparation of Knowledge Piece by employee to committee, with keywords, documents, videos, images
• Submission of Knowledge Piece with KM Score Calculator
• Committee based approval process for acceptance or rejection of knowledge piece
• Employee and Stakeholders search and browse knowledge pieces
• Viewers rate the knowledge piece by Like, Will Use, Rating and Comments
• Use of submission and ratings in Reward & Recognition program

Knowledge Management

Knowledge Piece

Idea / Suggestion Management

Provide structured process of generating, capturing, organizing and evaluating ideas for valuable insight leading to excellence in business.

• Idea submission to Review committee of concerned department by one or Suggestors consisting of employees or vendors
• Decision by Review commitee
  • Forward to Helpdesk as its a grievance
  • Nice idea but not implementable
  • Reject
  • Revert to Suggestors for clarification
  • Nor Sure, forward to Apex committee
  • Approve for Implementation and send to Implementation head
• Apex committee
  • Forward to Helpdesk as its a grievance
  • Nice idea but not implementable
  • Reject
  • Revert to Review Commitee for clarification
  • Approve for Implementation and send to Implementation head
• Implementation head
  • Create Implementaton Team
  • Add other Implementation heads if need resources from another department
• Implementation Team gets notification when all Implementation Heads have completed team formation. Implementation team can send to Not Implementable or proceed with Implementation by opening a Kaizen Sheet
• Rewards points can be awarded at any stage as per policy

Idea Management

Idea

Continous Improvement / Kaizen

Provide method for identifying opportunities for streamlining work and reducing waste. We provide a complete end to end system to automate the complete Kaizen life cycle.

Reference

Kaizen

• Create Kaizen Sheets linked to Suggestion, MP sheet, CAPA or standalone
• Record Implementation activity
• Setup Audit team
• Conduct audit process
• Determine Tangible and Intangible benefits
• As Kaizen process can be running in multi year cycle, changes in Organization structure, Reporting hirerarchies, Employee Exits and joining are synchronized with kaizen process
• Distribute rewards as per policy

Kaizen Sheet

Workspace Collaboration

Workflow driven processes to discover, inform and manage issues related to factory floors, Reducing downtime and preventing maintainence.

MP Sheets

• Capture Maintainence Prevention ideas from workforce
• Approval Process
• Generate Kaizen Sheets for implementation
• Linked to R&R Module
• Monitoring, Reports and Analytics

CAPA

• Corrective and Preventive actions
• Approval Process
• Generate Kaizen Sheets for implementation
• Linked to R&R Module
• Monitoring, Reports and Analytics

Safety

Workflow process to observe, identify, categorize, inform and escalate safety related issues in organization.

• Setup Safety Areas, Managers and Escalations
• Capture detailed Safety Observations, Incidents in structured manner
• Notification to Safety area managers
• Monitoring, Reports and Analytics

Safety Observation

Rewards and Recognition

Workflow driven system to nudge, recognize and reward employees for program participations and recognizing achievements.

Reference

REWARDS & RECOGNITION

Module and Manual, Points and Value based  Reward Programs, Auto Calculation from other  modules like Business Excellence, Recognition,  Social etc.

Recognition

Star Officer, Well Done, Applause, Peer to Peer

Tiering & Leaderboard

Top 10 charts

Redemption

Using internal options, Payouts and External  Coupons.

Calculation Calculators using LogicBox

Approval Process

Process Templates, Initiation, Execution and Notification

Templates

• Create Templates with Form Builder, Process Builder and Notification Builder
• Setup Initiators, Approvers, Notifiers and Escalations
• Setup Email Content, CC and delivery schedule

Initiation

• Initiator kicks off approval process
• Monitor process approval

Execution

• Approvers can approve, revert or reject
• Escalation to next level if no action taken
• Conditional process flow based on initiator, form data

Notification

• Email and Dashboard Notification for pending actions
• Email Notification on any stage or completion

Sample Marketing Activity Form

Sample Marketing Activity Approval Process

Sample Marketing Activity Control